Project context

Start with the assignment.

Project nameOrganization / clientPrimary contactProject locationProject typeConstruction conditionCurrent project phaseTarget turnover / occupancy dateWhat is the overall project schedule?

Needs and spaces

Define what success looks like.

What business or operational problem should this project solve?What spaces are included, and how many of each?Who will use the systems, and what must they be able to do?

Technology and infrastructure

Establish the system boundaries.

Existing systems and conditionsHow many IDFs and MDFs serve the project?Is there room for new AV racks?Will this require a live cutover?Network, power, pathways, and cablingRequired integrationsStandards and preferences

Head-end and shared services

Identify centralized sources and building-wide services that may affect racks, distribution, licensing, networking, and system capacity.

Broadcast, cable, or satellite video sourcesDigital signage players and content distributionBackground music requirementsPaging requirements

Environmental controls and automation

Define which building, room, and hospitality systems the AV controls must monitor, command, or coordinate with.

Should lighting be integrated with the AV controls?Lighting control system informationDrapes, shades, and window treatmentsHVAC control or monitoringOccupancy and environmental sensorsHospitality system integrationsPool, tub, or water-feature controlsOther third-party controls or integrations

Manufacturer direction

Separate preferences from requirements so the project team knows where substitutions are possible.

Preferred manufacturersClient-requested or mandated manufacturersExcluded manufacturers

Delivery and constraints

Clarify constraints before they affect delivery.

Budget and procurement approachDecision and approval processKey stakeholdersKnown risks and constraintsExpected engineering deliverablesConstruction, commissioning, and turnover supportAnything else the project team should know?

05 · Project brief

Turn the conversation into a starting point.

Only answered questions appear in the summary.

BMT AV PROJECT QUESTIONNAIRE

AV ProjectQuestionnaire.

Start with the assignment.

Define what success looks like.

Establish the system boundaries.

Clarify constraints before they affect delivery.

Turn the conversation into a starting point.

AV Project
Questionnaire.