Room and use

Document the physical space and how it operates.

Confirm room dimensions, ceiling height, and finished floor elevationOpenExclude from report

Identify room capacity, furniture layouts, and primary use casesOpenExclude from report

Record viewing distances, sightline obstructions, and mounting surfacesOpenExclude from report

Document ambient light, window orientation, and lighting zonesOpenExclude from report

Note acoustic conditions, divisible partitions, and adjacent noise sourcesOpenExclude from report

Room 1

Existing AV systems

Understand what stays, what goes, and what may be reused.

Photograph and identify existing displays, projectors, loudspeakers, microphones, and camerasOpenExclude from report

Record equipment manufacturer, model, condition, and ownership statusOpenExclude from report

Test current user workflows and document known complaintsOpenExclude from report

Identify existing control, conferencing, DSP, and signal-distribution platformsOpenExclude from report

Confirm demolition, reuse, relocation, and owner-furnished equipment expectationsOpenExclude from report

Room 1

Verify the pathways and services the system will depend on.

Locate racks, closets, floor boxes, junction boxes, sleeves, and cable pathwaysOpenExclude from report

Confirm available rack space, ventilation, grounding, access, and service clearancesOpenExclude from report

Document branch circuits, receptacles, emergency power, and UPS requirementsOpenExclude from report

Identify network switches, ports, PoE capacity, VLAN ownership, and demarcation pointsOpenExclude from report

Verify cable distances and pathway capacity between endpoints and head-end locationsOpenExclude from report

Room 1

Capture conditions that affect installation and delivery.

Identify ceiling type, above-ceiling access, plenum conditions, and structural attachment pointsOpenExclude from report

Document wall construction, blocking, backing, and finish restrictionsOpenExclude from report

Confirm accessibility requirements and control-device mounting constraintsOpenExclude from report

Record site access, working hours, security, badging, parking, and material-staging rulesOpenExclude from report

Identify hazardous materials, occupied-space restrictions, and special permitsOpenExclude from report

Room 1

Leave with enough evidence to support the next decision.

Capture wide, detail, rack, ceiling, pathway, wall, and infrastructure photographsOpenExclude from report

Mark photo locations and device positions on a plan or sketchOpenExclude from report

List unanswered questions, required destructive investigation, and follow-up ownersOpenExclude from report

Confirm discrepancies between field conditions and available drawingsOpenExclude from report

Review critical findings with the site contact before leavingOpenExclude from report